2nd INCO Conference
“INTERNATIONAL RESEARCH AND INNOVATION PARTNERSHIPS TO MEET GLOBAL CHALLENGES”

27 and 28 September 2011
Venue: Emperor’s Palace
64 Jones Rd, Kempton Park, South Africa
 
CONFERENCE REGISTRATION
 
 
 

1. Criteria for funding of travel and accommodation costs

1.1 Who is entitled to have the costs of the travel and accommodation covered?

  • Only officially nominated INCO NCPs/NIPs and only one NCP/NIP per country.
  • Costs of experts replacing an official INCO NCP/NIPs will not be covered.

1.2 Rights and conditions for travel and daily allowance

  • Subject to the criteria outlined in 1.1 above, all officially nominated INCO NCPs/NIPs shall be entitled to have the cost of the air ticket from their country of origin to Johannesburg, South Africa covered by INCONTACT. This travel must be organised through the official INCO conference travel partner.
  • Duly appointed INCO NCPs are also entitled to a daily allowance for incidental and personal expenses. The daily allowance will be 30€ (maximum of 90€). These payments will be made in South Africa.
  • In case of prolongment of the trip for personal or recreational reasons, daily allowance will not be granted for the extra days.
  • INCONTACT project partners must utilise the resources available under their project budget.

1.3 Any queries regarding the above procedures should be addressed to incontact@dst.gov.za

  
 

2. Personal information

Title:   Last Name (Surname):  
First Name:     Passport Number:  
Nationality:     Date of Issue:
 
Passport Country of Issue:     Copy of passport. Please note a copy of your passport must
accompany your registration form so as to enable us to process
your travel requirements conveniently
Expiry date:
  		  To be forwarded to incontact@dst.gov.za as PDF file no
bigger than 200MB
Institution:     Department:  
Professional title:     Postal Code:  
Institutional Address:     City:  
Country:     Fax:  
Telephone:     E-mail:  
Mobile / Cellphone:        
Departure city:        
 
 

3. Your registration status (please indicate)


Other (please provide details):
 
 

4. Travel and accommodation payment arrangements (please indicate)

  
 

5. Visa and vaccination requirements

5.1 Visa requirements

  • A letter of invitation will be forwarded to all delegates on receipt of the registration form for VISA requirements purposes.
  • Delegates are responsible for their own VISA arrangements.
  • The Travel Organiser will assist in advising of VISA requirements as part of the travel booking process.

5.2 Vaccinations requirements

  • Delegates are responsible for their own vaccination / other health arrangements.
  • The Travel Organiser will assist in advising of vaccination or other health requirements as part of the travel booking process.
  
 

6. Pre / post-conference tourist package (optional – for own cost)

• The Travel Organiser will assist delegates to create an itinerary specific to their interests and needs.

Places of interest include: In and around Johannesburg and Pretoria: The Apartheid Museum, Constitutional Hill, The Origins Centre, The Lion Park, Johannesburg Zoo, Goldreef City, Newtown Cultural Precinct, Museum Africa, Nelson Mandela House, Hector Pietersen Museum, Walter Sisulu Square, Pilanesburg Nature Park, Sun City Complex, Cradle of Humankind, Lesedi Cultural Village. A little further out: Kruger National Park, Durban beaches, uShaka Marine World, Table Mountain, the Waterfront, Cape Point, Robben Island, Cape Town beaches, the Winelands, the fynbos of the Cape Floral Region, Kirstenbosch Gardens, The Garden Route, Addo National Park.

• Please contact the Travel Organiser (incontact@dst.gov.za) should you be interested in any pre / post conference sight-seeing options.

  
 

7. Travel insurance

  • All travellers will be required to make their own travel insurance arrangements (medical, luggage etc.).
  • Travel arrangements will not be confirmed until travel insurance details are lodged with the travel coordinator.
Insurer Policy Number Period (dates) of insurance cover Covered area
   
 
  		 
 
 

8. General travel information

In the you need assistance with your travel bookings, you can contact incontact@dst.gov.za

In the case of the INCO NCPs being funded by the INCONTACT project, all arrangements should be made through this registration process since there will be no reimbursements made for travel and accommodation.

  
 

9. Accommodation information

Please select the hotel and room type of your preference.
Kindly note that room reservations will be processed on a first-come-first served basis and according to the hotel availability.
The Organisers reserve the right to make alternative hotel and room arrangements for INCO NCPs where INCONTACT is responsible for payment.

  Single Room  
Hotel   Selection
  Rate / night  
Mondior R 990
Metcourt Suites R 990
Peermount Metcourt R 800

Note: above room rates per room per night, include breakfast and all legal taxes.

Date of arrival
  		Date of Departure
 
Number of nights  

If you wish to reserve a double room, please indicate your guest’s name:

Note that any additional costs in this regard will be for your own account.

  
 

10. Special requirements

Please indicate below any special requirements, such as smoking / non-smoking room, specific dietary requirements, wheelchair requirements etc.

Dietary:
Other:
 
 

11. Changes and cancellation policy

All changes and / or cancellations must be sent in writing to incontact@dst.gov.za

Please note that charges will be incurred for changes and/or cancellations after the deadline date for registrations.

  
 

12. Final date / deadline for registration

Your fully completed registration form should be returned to us by no later than 12 August 2011.

  
 

DECLARATION

I hereby confirm that I have fully understood the reservation conditions and terms. I acknowledge that in the event of changes / cancellation,
I will become liable for certain costs, such information to be communicated at time of registration confirmation.